Speaker Instructions for Oral Presentations

General information

All Oral abstracts will be delivered in parallel sessions. Each session will be led by two chairpersons. Presentations are categorized as:

• Long Talks: Each long talk is allocated 15 minutes, including 12 minutes for the presentation and 3 minutes for questions.
• Short Talks: Each short talk is limited to 5 minutes (can be possible 4 minutes for the presentation and 1 minute for the transitions between speakers. No individual Q&A). After all the short talks conclude, there will be a 5-minute group discussion.

Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly limit the length of a presentation to make it possible for the audience to change between sessions. We kindly ask you for your understanding and for your cooperation in keeping the schedule.

General Requirements

Below you will find some information that will help prepare your contribution. To ensure a smooth and professional presentation experience, we kindly ask presenting authors to consider the following guidelines and rules:

1. All oral presenters must use the official ecoSTP 2025 PowerPoint Template

2. Please note that a personal laptop is not allowed for presentations. All presentations will be run from conference-provided PCs.

3. 3. There will be technical assistance in each conference room that starts up all presentations.

4. Acceptance of an abstract and its inclusion in the program implies a commitment that the author or a co-author will present the contribution at the scheduled time. If you know that your presentation will not be presented, you are asked to withdraw your abstract as soon as possible.

5. Carefully plan your time as your presentation will be cut to a close if you do not keep to your time slot. Carefully plan your time as your presentation will be cut to a close if you do not keep to your time slot. Each long talk is limited to 15 minutes (12 minutes for presentation and 3 minutes for questions). Each short talk is limited to 5 minutes without Q&A, followed by a 5-minute group discussion after all short talks.

6. Ensure that all images are attributed in presentations, including those from Wikipedia.

7. Maps included in the presentations should adhere to United Nations naming conventions. To depoliticize scientific presentations, authors should avoid the drawing of borders or use of contested topographical names.

ON-SITE

Technical Guidelines and Support

• In order to ensure a smooth course during your session, we kindly ask you for your understanding and for your cooperation in keeping the schedule. Be in the room of your session 15 minutes before the session starts, so that you can meet your session chairs and the other speakers in advance.
• Each session room will have a dedicated technician to assist with presentation setup and troubleshooting.

Presentation Upload Instructions

To ensure that the sessions run smoothly, we will collect all presentations in advance. We kindly ask you to have your presentation ready for submission no later than June 16. We will get back to you with information on how and where you shall send the presentation.

PowerPoint Format Instructions

In order to avoid any problems with your presentation, please make sure it fulfils the corresponding requirements and read carefully the instructions below.

• When preparing your presentation in MS-PowerPoint, it is recommended that you use the latest version to guarantee that it will be opened successfully on the on-site PC.
• We recommend you to save your PowerPoint presentation using PPTX format instead of PPSX.

Image and Video Guidelines

• JPG or PNG images are the preferred file format for inserted images.
• GIF, TIF or BMP formats will be accepted as well.
• Images inserted into MS-PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary, and will only increase the file size of your presentation.
• We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site PC before your presentation. Generally, the MP4 format should work with no difficulties.

Fonts and Readability

• Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout/style of your presentation.
• Suggested fonts: Arial, Times New Roman. If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation:
• Click on “File”, then “Save As”
• Check the “Tools” menu and select “Embed True Type Fonts”
• There are no strict requirements for font size, but ensure text is legible to all audience members, including those seated at the back of the room.